Emails have become an indispensable mode of communication in modern workplaces. In fact, some people may be already taking the convenience for granted and isn’t taking advantage of its potential to be a tool for the advancement of one’s professional career.
Thus, author and former Procter & Gamble executive Scott Mautz recommends people to send these six types of emails to enhance their prospects for success.
The Summary
An email summarizing a meeting that one has attended within the week is one of the most useful ones a person can write. This would show colleagues that one is an action-oriented worker and is on top of things.
What more, doing so would help move things along and get things done. However, Mautz reminds people to only send out this kind of email when their position gives them the right to do so.
Positive Messages
This next one is something that a person should write for themselves to be sent out last thing on the final day of the workweek. Its subject headline should include one’s non-negotiable core values such as kindness or determination written in all capital letters.
Seeing the positive email first thing on Monday back at work would serve as a great way to motivate and remind oneself of their goals.
Appreciation Messages
Aside from motivating oneself, a person can also do the same for a colleague. Mautz advises people to take the email one person that deserves some appreciation. The simple gesture can help make another individual’s day better and get them to continue their good performance. Doing so also wouldn’t one’s reputation in the workplace.
The Gratitude Email
This next one is quite similar to the previous type. But its distinguishing difference is that it’s a message sent thanking a co-worker for something positive they did be it in the form of feedback or documents sent earlier than expected.
The key, according to Mautz, is to be specific about the thing one is showing gratitude for and how it helped them even though the gesture may be a small thing on the other person’s part. Practicing this habit consistently will give other people a good impression of an individual.
The Mentor Email
Once a week, Mautz advises people to send out an email to a mentor or someone who’s feedback could benefit them. This may be a message asking them to meet for a cup of coffee or just containing questions one may have. Just remember to be reasonable with requests and refrain from being a burden to the other person.
The Friendly Email
Never underestimate the benefits of having a work friend. So, send out an email to a work friend for ‘no reason’ once a week to keep the connection going and growing.
